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Letter to the IRS

When sending letters to the IRS, you should exercise precaution. Below are tips of what to do when sending letters to the IRS. Normally, you can send a letter to the IRS however you like. But, if there is ever a dispute such as the IRS claiming you did not send the documents you claim you did, then the steps below will help you prove your case to the IRS.

Mail copies to the IRS, never the originals

Mail could get lost and then you will have no proof of your tax filing or tax records. In fact, the IRS advises that if you are filing your taxes electronically, you don't need to send anything else to the IRS unless asked for. If the IRS needs more information on your tax filing, the IRS will send you a letter asking for it.

Most people do not want to wait for the IRS to send a letter to them and mail the IRS supporting documents to go with their electronic filing. Mailing any supporting documents to the IRS will not affect the status of your tax returns. The IRS will take a few months to acknowledge your letter and mail you a response. The response is usually a generic letter saying that the IRS has received the letter and will get back with you if necessary.

Will mailing supporting documents to the IRS slow down my tax refunds?

No. If you are filing taxes electronically, you will get your tax refunds from the IRS within two weeks at the earliest. The tax refund is usually issued immediately after your tax returns have been checked and refunds calculated and approved. Issuing a tax refund based on electronic filings is a totally separate process from acknowledging letters sent by mail. After all, if something is not right, the IRS can come back to you, audit you tax return, and request any back taxes.

Always use certified mail and return receipt requested when mailing to the IRS

It is advised that you should always use certified mail with return receipt requested when mailing anything to the IRS. This is not to say that ordinary mail wouldn't reach the IRS. However, if you ever have to dispute anything concerning whatever you mail to the IRS, having evidence of return receipt and certified mail will help you.

What happens if I did not use certified mail when mailing to the IRS?

Then you will have no record of the date which you mailed your letter to the IRS and no record of the IRS receiving anything from you. If there is a dispute, then it is their words against yours.

Use separate envelopes when mailing separate documents

Sometimes the IRS fails to process all documents enclosed in one envelope. To ensure that all your documents are processed, you should use different envelopes for different documents.